Article II

OFFICERS

EXECUTIVE BOARD

The Executive Board shall manage the affairs of the Association.  The Regular and Life Members shall, by following the schedule outlined in item 3 below, elect seven (7) officers to be known as the Executive. Members elected to the Executive Board shall not receive salary or benefits for their work on the Board.

2.  ELIGIBILITY FOR OFFICE
To be eligible to serve in any Executive Board position a member shall be a Regular Member in good standing or a Life Member.  No member shall hold more than one Executive position.

3.  TERM OF OFFICE
The Executive Members shall be elected for a term of two years.  The President, and Vice-President, Canadian Football shall be elected in even numbered years.  The Vice-President, American Football, Secretary-Treasurer and the Directors, Member Services shall be elected in odd numbered years.  Should a vacancy occur during the term, the Executive Board shall fill the vacancy for the remainder of that season.  Any such position filled during the season will be subject to the election process at the next Annual General Meeting for the term remaining.

4.  ELECTION OF OFFICERS
The election of the Executive Board shall be held at the December General Meeting of the Association.  Election results shall be comprised of votes submitted by eligible members using a valid Absentee Ballot, and those eligible members in attendance at the meeting who vote by valid regular ballot.  Candidates for office, with the exception of the positions of Director Member Services-Interior and Director Member Services-Vancouver Island, shall declare their candidacy to the Election Committee by the established deadline.

The positions of Director Member Services-Interior and Director Member Services-Vancouver Island shall be elected for a two-year term by the constituents of each of these regions.  Nominations for these positions shall be submitted to the Election Committee no later than November 30 in the year in which the two-year term expires.  In all cases, the candidates must confirm acceptance of the nomination. Elections shall be conducted by Absentee Ballot, except if only one candidate accepts the nomination.  Such sole candidate shall be elected by acclamation.  In the event of multiple candidates, a 51% majority of the votes cast is required for a candidate to be elected.

5.  REMOVAL FROM OFFICE
A motion for the removal from office, for cause, of any member of the Executive Board shall be submitted by at least 1/4 of the regular members of the Association.  Removal requires the consent of at least 2/3 of the eligible voters at a properly constituted general meeting.

6.  ROLES AND RESPONSIBILITIES
All Executive Board Members shall be active in the recruiting efforts of the Association.
The Vice-President with the most continuous service in the office shall, in the absence of the President, act in the President’s place and capacity at any Association, Executive Board or Committee meeting. The Vice-President will also represent the Association in any capacity as determined by the Executive Board.

 (a)  PRESIDENT
 The President shall:
(i)  preside over all meetings and functions of the Association and shall be an ex-officio member of all committees.
(ii)  be responsible for the efficient functioning of all officers, committees and the organization in general.
  (iii)  authorizes payment of all bills of the Association. Such
authority may be delegated to other Executive Officers.
(iv)  represent and act for the Association whenever
appropriate.
(v)  have the power to appoint committees.

• VICE-PRESIDENTS

(i)  VICE-PRESIDENT, Canadian Football
                                           The Vice-President, Canadian Football shall:

• be responsible for the overall function and delivery of services to all Canadian rule football organizations.
• oversee all aspects of operations as they relate to Canadian Football, in conjunction with the Education and Allocation Committee Members.
• act as the Association liaison with the B.C. Football Conference.

(ii)  VICE-PRESIDENT, American Football
The Vice-President, American Football shall:

• be responsible for the overall function and delivery of services to American rules football organizations.
• oversee all aspects of operations as they relate to National Federation High School rules football, in conjunction with the Education and Allocation Committee Members.
• act as the Association liaison with the B.C. Secondary Schools Football Association.

(c)  SECRETARY-TREASURER
The Secretary-Treasurer shall:
(i)  handle all correspondence.
(ii)  advise the membership of date, time and place of all regular and special meetings not later than seven (7) calendar days before such meetings.
(iii)  advise the Executive Board of regular and special meetings.
(iv)  maintain acceptable minutes of Association meetings.
(v)  maintain a record of communications, and present such to the Executive Board and the membership, as necessary.

• maintain an up-to-date record of the Constitution and Bylaws.
• collect all dues, fees and assessments according to the Bylaws and account for the same.

(viii)  deposit all monies not required for the day-to-day
activities of the office in a bank approved by the
Executive Board.
(ix)  pay all bills and game fees authorized by the President.

• present a financial report at the annual meeting and

submit the books and records for audit at the request of the Executive Board.

• provide amended copies of the Constitution and Bylaws to the membership.

(xii)  develop electronic forms for all Allocators to use when sending in their game assignments and related expenses.
(xiii)  be responsible to the Executive Board for the diligent performance of the duties outlined above.

(d) DIRECTOR, MEMBER SERVICES
Director Member Services - Metro Vancouver
Director Member Services - Interior
Director Member Services - Vancouver Island

The Director, Member Services shall:
(i)  coordinate the recruitment of new officials
(ii)  ensure that all members, (Probationary, Regular,   Inactive, Life and Associate) are aware of their rights and responsibilities under these Bylaws.
(iii)   act as liaison between new members and the Executive Board and Allocation Committee personnel to ensure  that they receive every possible benefit and opportunity.
(iv)   ensure all officials have forms and contacts to access officiating equipment and supplies.

(v) assist members in filing insurance claims in accordance with requirements of the insurance underwriter and Football B.C.
(vi)   carry-out all other related duties as required or as  assigned by the President.

(e)  PAST PRESIDENT 
The Past President, as requested by the Executive Board, shall:
(i)  provide executive continuity during the transition to a newly elected President.
(ii)  act as an advisor to the Executive Board.
(iii)  represent the Executive Board in its dealings with football leagues and other organizations with which the BCFOA has relationships.
(iv)  lead or participate in, projects, committees or business initiatives.
Note:  As a non-elected member of the Executive Board, the Past President will not vote on matters before the Board.